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CAI Company News Feed

18  July 2016
Ponderosa Software and Elite EXTRA Announce Mobile Fleet Manager with Real-time Route Optimization and GPS Tracking

July 18, 2016Ponderosa Software today announced its new real-time Mobile Fleet Manager, a proactive, easy-to-use web-based software that helps LBM dealers and distributors pinpoint delivery times to drive customer service, increase productivity for their dispatchers and drivers, and reduce vehicle and fuel expenses.  Customers have typically reported a 15 percent reduction in operating costs using this solution.

Powered by the award winning Elite EXTRA,TM  the first cloud-based dispatch management solution designed for the lumber and building materials industry, the Mobile Fleet Manager software optimizes truck routing, management and tracking to make dispatching more efficient.  Integrated within the Ponderosa Building Materials Software, the system can transform dispatch and delivery operations into proactive, automated Customer Service and Traffic Control Centers, getting drivers on the road with optimized route sequences, manifests sent right to their tablet or smartphone, real-time GPS tracking, and proof of delivery. 

The Ponderosa Mobile Fleet Manager eliminates the headache and expense of dealing with a separate black box and in-cab display device.  Instead, in-cab communication between drivers and dispatchers is done via the tablet PC or smartphone—a simple, cost effective, and safe solution.

Jim McCooey, President of Ponderosa Software said, “After your inventory, and depending on the size of your fleet, your delivery and dispatch operation can be your second most expensive asset. Proactively managing your resources to improve efficiencies and minimize impact to your bottom line requires the right tools. We’re so pleased to be able to work with Elite EXTRA and to leverage their industry-leading technology in an affordable package for our LBM clients.  Our partnership with Elite EXTRA is another example of Ponderosa Software’s steadfast commitment to offering our clients the very best business technology solutions.”

Jim Ward, Founder of the Elite EXTRA solution said, “In Ponderosa, we have a partner with the breadth of experience that can help drive our success in the lumber and building materials industry.  Ponderosa has been a premier ERP solution for the LBM market for more than twenty-five years, and we’re excited to supercharge this proven ERP software with a powerful dispatch and delivery tool that far exceeds the capabilities of competitive mobile dispatch management and tracking solutions.”

The Ponderosa Mobile Fleet Manager includes a host of Powerful and Convenient Features:

Advanced Route Sequencing Optimization
The Mobile Fleet Manager provides comprehensive dispatch and delivery functionality to optimize truck loading, route sequencing and provide dispatchers with real-time delivery tracking.  As sales orders are entered into the system, dispatchers schedule runs or send the order to a delivery queue.  Shipment information is then automatically posted directly to the drivers’ manifest on their mobile device.

Real-Time GPS Tracking for Full Driver Visibility
Unlike other mobile dispatch solutions, the Mobile Fleet Manager offers real-time GPS tracking of drivers and wireless communication between drivers and dispatch to provide full visibility at all times.  As the GPS in the tablet or smartphone gets pinged every three to five seconds, your dispatchers will see on a map every move your drivers make.  Because the GPS chips used in mobile devices are the exact same chips found in traditional in-vehicle GPS units, you can expect the same accuracy, at a much lower cost. 

Most mobile dispatch solutions update ETAs on a manifest based on arriving at the jobsite.  If there are three deliveries, the second and third ETA/stops are updated ONLY after the driver leaves stop one.  The first ETA is never updated which can create bad will with customers because the ETA's are simply wrong. 

E-Signature Capture and Proof of Delivery
The Ponderosa Mobile Fleet Manager offers an electronic signature capture and proof of delivery capability that securely stores signatures and high-resolution pictures of the delivered goods. You know immediately who signed for a delivery for easy proof of delivery right on your driver’s phone. Whether scanning, capturing signatures, or communicating with dispatch, the Ponderosa Mobile Fleet Manager empowers your drivers to take care of business. 

Driver Vehicle Inspection Reporting (DVIR)
The Ponderosa Mobile Fleet Manager includes an integrated electronic Vehicle Safety Inspection Reporting tool that facilitates driver and dispatch communication concerning vehicle safety issues. As the driver starts or ends his trip, he can photograph and document the inspection to alert dispatch of any maintenance issues with the vehicle. 

Compliance with Federal Motor Carrier Safety Administration (FMCSA) Regulations
Your company is likely affected by one or more of the U.S. Department of Transportation’s Federal Motor Carrier Safety Administration (FMCSA) regulations.  An affordable add-on to the Mobile Fleet Manager can help. Our single solution covers you for Telematics, Federal Compliance, Dispatch and Vehicle Maintenance.  Monitoring vehicle health and driver behavior by connecting to the truck’s computer, dispatchers can now manage your entire fleet by exception.

About Ponderosa Software

Ponderosa ERP Software is an all-in-one business management solution for lumber and building materials manufacturers, dealers and distributors.  The software ties together Sales, Inventory Control, Manufacturing, Installations, Deliveries and Accounting in a tightly integrated application so you can run your business more profitably and at optimal efficiency.  Ponderosa eliminates error-prone, redundant manual processes that can consume both time and money and, unlike other ERP packages, doesn't require a litany of third-party add-ons.

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